Payroll and Disbursements Accountant

The Payroll and Disbursements Accountant is primarily responsible for preparing and executing all processes and requirements for payroll for headquarters and specific field staff, as well as thoroughly reviewing invoices, preparing checks and making payments.

Position Summary and Purpose

The Payroll and Disbursements Accountant is primarily responsible for preparing and executing all processes and requirements for payroll for headquarters and specific field staff, as well as thoroughly reviewing invoices, preparing checks and making payments. This position is full-time at IOCC headquarters in Towson, Maryland.

Responsibilities and Essential Functions:

  • Payroll Processing and Benefit Administration: Prepare and accurately input semi-monthly payroll data ensuring all employee pay statements are accurate; coordinate and maintain communication with payroll vendor; initiate new employee data in payroll system; maintain all documentation related to payroll; prepare monthly allocations per timesheets; prepare quarterly reconciliations and review annual W2s; track taxable benefits monthly; prepare monthly salary wires for expat staff; prepare supporting schedules for Form 990 and NICRA; work closely with HR Manager regarding the financial side of employee benefits; prepare new time sheets for all pertinent staff.
  • Accounts Payable: Ensure staff use of Purchase Order System, when applicable; process invoices in accordance with IOCC’s established policies and procedures; prepare annual 1099s; prepare bank/vendor wires, EFT, ACH, as needed; monitor and respond to the Finance Email inbox.
  • Documentation: Maintain and update procedures related to assigned tasks to be included in the Financial Procedures Manual; maintain the copies of checks, invoices and supporting documents in the vendors’ folders and complete other financial filing.
  • Training: Cross-train with the Senior Accountant on daily responsibilities (cash receipts imports and related entries); train all incoming staff during their onboarding on all of the finance-related processes and tools.
  • Journal Entries: Prepare journal entries for month end and others, as needed.
  • Audits: Complete assigned tasks related to the annual and field audits.

Minimally Required Knowledge, Skills and Abilities:

  • Software Applications: Advanced knowledge of Microsoft Office applications, especially proficient in Excel; knowledge of accounting software, preferably Financial Edge; knowledge of payroll systems, preferably Paychex.
  • Communication: Good communication skills (verbal, listening and written); ability to communicate effectively with diverse cultures; capacity to communicate expected policies and procedures; maintain a high level of confidentiality.
  • Organization, Planning and Multi-tasking: Good organizational and planning skills; proven ability to set priorities, meet established deadlines in a fast-paced environment and multi-task with minimal supervision; tenacity for work completion and proven ability to work with competing priorities.
  • Self-Management and Teamwork: Ability to work independently with minimal supervision and able to initiate and thoroughly complete tasks; able to work well as part of a team and foster teamwork; maintains a positive attitude.

Minimally Required Education, Experience, and Training:

  • Associate’s Degree in Accounting or related degree/field, or active work towards completion of an Associate’s or Bachelor’s Degree in Accounting
  • 1-2 years of work experience in a professional environment or professional internship (full-time or part-time)
  • Or, a combination of education and professional work experience that yields the minimally required knowledge, skills and abilities
  • Non-profit experience, accounting department and payroll experience is a plus

All qualified applicants, please send an email to jobs@iocc.org with the position title in the subject line. Please attach your current resume to the email. Thank you.

IOCC is an equal opportunity employer.

*Full job description is available